Executive Assistant

Payworks • London, UK • 1m ago

Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

1 - Managing Diary

Establish and maintain a sustainable daily, weekly and monthly rhythm
Check with meeting organisers if there will be papers, and if I’ll need a pre-meeting slot to read them
Use knowledge and judgement to proactively manage diary clashes
Maintain a forward view of VP's diary
At the end/ start of each week, ensure the overall week supports the agreed rhythm unless there are exceptional circumstances.
Ensure regular meetings are scheduled (and rescheduled) for direct reports and stakeholders

2 - Administration

Order and organise Microsoft Teams for Marketing VPs
Act as a liaison and facilitator and first point of contact
Liaise with internal and external stakeholders to arrange meetings, hold dates for events and co-ordinate business as usual activities
Manage the Divisional Office e.g., facility issues, lockers, ad hoc issues, stationery orders and Purchasing Card payments
Meeting management i.e., draft and manage agenda’s / actions / minutes / meeting governance & cadence for the VP office.
Oversee the coordination, planning and execution of the Monthly Townhall meetings
Be the business partner to our Facilities partners managing the floor plan / desk families and floor management in the Paddington office

3 – Emails

Prioritise emails/ requests and filter/escalate information as appropriate and email distribution lists

4 - Support Travel and Expenses

Action and approve expenses on behalf of the VPs
Manage complex travel itineraries for the VPs arranging travel across markets

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Qualifications

Proven ability to build credible-long term effective working relationships, both internally and externally
Strong time management and organizational skills
Approaches problems with a can-do attitude, never believing solutions are impossible to formulate
Ability to work in fast-paced environment
Proficient with Microsoft Power Point, Excel, Word and Outlook
Strong communication, including writing, interpersonal and presentation skills
Self-motivated, highly organized and detail oriented
Excellent organisational skills

Additional Information

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.